Student Tracking System - School Cop

Student Tracking System

Student Tracking has become an imminent need for the school and not a luxury. Citing the recent incidents at schools across India, the concerns of parents are increasing and so as the pressure on schools to provide a safer environment. Student Tracking System by School Cop helps schools to know what is happening in the live environment. Student Tracking System by School Cop also helps to stop the wrong things happening within the school in the likes of unauthorized access.

How it Works?

The Student Management System is linked with the Student Tracking System. It provides the elemental data about identifying the each and every student. Alongside, the staff members including Teachers, Non-Academic Staff, Security Staff, Visitors and Housekeeping staff members are included in the system.

Digital Identity

Each stakeholder who has access to the school premises are given the digital identity on the system. The digital identity shall be linked to the iCard allocated to the stakeholder. The stakeholders shall be Students, Academic Staff, Non-Academic Staff, Visitors & Vendors having to the school premises. Each of these stakeholders shall carry the iCard provided to them in order to gain the access to the school premises.

Student Tracking System - Digital Identity
Student Tracking System - Digital Identity

Digital Identity

Each stakeholder who has access to the school premises are given the digital identity on the system. The digital identity shall be linked to the iCard allocated to the stakeholder. The stakeholders shall be Students, Academic Staff, Non-Academic Staff, Visitors & Vendors having to the school premises. Each of these stakeholders shall carry the iCard provided to them in order to gain the access to the school premises.

Student Tracking System - Geo-Fencing of School Area

Geo-Fencing of School Area

The layout map of the school premises needs to be created. This layout map shall be same as a google map but with multiple floors and specifying all the classrooms, activity rooms, administrative offices, playground and other common areas. It is important to include all the areas for the best performance. Each of these areas shall have the defined point of interests by which it can be identified.

Defining Access Control

Student tracking itself has its own challenges unless you define the access control in the correct manner. Understanding the typical day at a school and mapping the job roles of each stakeholder and providing the right access is the key to the successful implementation of the tracking system. The expert committee shall take the responsibility of coming out with the right access control plan and further adapt to the alteration which would come up in future.

Student Tracking System - Defining Access Control
Student Tracking System - Defining Access Control

Defining Access Control

Student tracking itself has its own challenges unless you define the access control in the correct manner. Understanding the typical day at a school and mapping the job roles of each stakeholder and providing the right access is the key to the successful implementation of the tracking system. The expert committee shall take the responsibility of coming out with the right access control plan and further adapt to the alteration which would come up in future.

Student Tracking System - Setting up Rule Engine

Setting up Rule Engine

Rule Engine is the heart of the student tracking system. Let it be RFID student cards or modern BLE based proximity cards for schools. The rule engine defines who, where, how long and what next. “Who” defines the scope of the stakeholder, i.e. student, teacher or any of the stakeholder. “Where” defines the location of detection. How long defines the threshold of the user’s longevity at the detection place. “What Next” defines what SOP needs to be followed when the rule is breached. This rule-engine turns data into actionable insight on which school management can take action.

Setting up SOP during Alerts & Emergency

Rule Engine shall provide the actionable insights, but the “what next” part of the rule engine is defining the Standard Operation Process based on the action items received from the rule engine. The process shall have the escalation matrix in case of failure at first point of contact. The defined process shall eliminate ambiguity and will provide efficient and sustainable security for the children.

Student Tracking System - Setting up SOP during Alerts & Emergency
Student Tracking System - Setting up SOP during Alerts & Emergency

Setting up SOP during Alerts & Emergency

Rule Engine shall provide the actionable insights, but the “what next” part of the rule engine is defining the Standard Operation Process based on the action items received from the rule engine. The process shall have the escalation matrix in case of failure at first point of contact. The defined process shall eliminate ambiguity and will provide efficient and sustainable security for the children.

Student Tracking System - Maintenance & Updates

Maintenance & Updates

Once the student tracking system is set-up, the next step is to make sure that is maintained as well as updated periodically. The software updates, as well as the firmware of gateways, shall be updated for the optimum performance of the system.

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